Organize tasks and keep your team on track with Kanban
Big projects need an organization solution that presents multiple phases at a glance. With the Kanban method, Post-it® Dry Erase Surface and Post-it® Super Sticky Notes, you can easily organize tasks, delegate them to team members and track progress in one easy-to-understand system.
When your team is tackling a complex project — one with multiple stages, deliverables and stakeholders, for example — you need a solution that tracks all the moving parts and empowers team members to do their best work. The Kanban, or three bin, method organizes workflow to make it easier to monitor a project’s progress.
Kanban was originally invented as part of the famous Toyota Production System in 1959. The method worked so well that just three years later, the company began shifting its entire production over to this way of working.
With Kanban, teams can consolidate information about a company’s existing projects and related activities. This allows them to visualize project phases and track each team member’s progress at a glance. And when progress is visible and trackable, it’s much easier for teams to maintain momentum and keep working toward a common goal.
You can Kanban — here’s how
In the Kanban system, tasks are grouped in one of three categories — to do, in-process or done — based on their completion status. By presenting tasks in context, Kanban enables teams to optimize the flow of their work quickly and efficiently. Below are the steps to build a Kanban board for your team projects.
- To start, you’ll need a smooth surface — Post-it® Dry Erase Surface is a great option — a marker and Post-it® Super Sticky Notes, one color for each member of your team. If you need to take your Kanban on the road, use Post-it® Super Sticky Easel Pads for maximum portability.
- Create columns by evenly spacing four notes of the same color across the top of your poster board. Write “Owner” on the first, “To-Do” on the second, “In-Process” on the third and “Done” on the fourth.
- Assign a different colored note to each member of your team. Place these notes in the “Owner” column to easily denote each team member’s tasks.
- Ask everyone to write down the names of their projects and tasks on notes in their assigned color and place them in the “To-Do” column.
- Each team member should select a task to start with and place it in the “In-Process” section. Participants update the status of tasks by moving their notes to the right until they’re in the “Done” column.
When your team has the right tools, you can find solutions to any challenge. Use the Kanban approach to ignite your team’s shared drive for achieving remarkable results — together.